FOA – Frantoi Oleari Associati, remember that some new features have recently been introduced regarding oil management “pending classification” in the Electronic Olive Oil Register. These provisions, contained in the ICQRF Circular and published on the Olive Oil Portal – "Documentation" section, aim to improve the traceability and transparency of the national olive oil supply chain.
The key point: no more oil “awaiting classification” indefinitely
In various industry meetings, FOA recalls, the Ministry has highlighted that a significant amount of oil remains "awaiting classification" on the registrations held by olive mills for extended periods. This issue has been highlighted several times, and to address this criticality, the Central Inspectorate for Fraud Prevention (ICQRF) has decided to establish new, precise timelines for the mandatory classification of oils produced in mills.
Mandatory classification for the oil mill
Therefore, starting with the 2025/2026 crop year, the oil produced and declared in the electronic register must be classified into its definitive category (extra virgin, virgin, or lampante) according to a specific timeframe. If produced on own account, the relevant operation code will be used. “00 – Classification”For third party oil on consignment, the third party operation code must be used – “T10 – Classification”.
Deadlines for classification and registration:
The expected timeframes are detailed in the ICQRF circular. Below is a summary of the expected deadlines:
• Oil produced by December 31st: classify by January 10th and register on the SIAN by January 16th.
• Oil produced from 1st to 31st January: classify by February 10th and register on the SIAN by February 16th.
• Oil produced from 1 February onwards: Classify within 6 days of milling. Register on the SIAN Portal within 6 days of classification.
Deadline for oil awaiting classification from previous campaigns
All oils from campaigns prior to 2025/2026 that are still "awaiting classification" must be classified and registered with the category to which they belong no later than September 30, 2025, regardless of the production date. This is a mandatory deadline for clearing out previous stocks.
Signage update
FOA also reminds that, as required by Article 5 bis, paragraph 1, of the Ministerial Decree of December 23, 20138 the characteristics of the oil contained in each tank must be clearly and legibly displayed on the product storage containers. Therefore, the classification of the oil must be immediately followed by the updating of the identification signs on the storage containers. This must occur immediately after classification, regardless of the registration time in the SIAN.
Please note that these new requirements are mandatory. Failure to comply with the electronic register maintenance procedures or to update the signs on storage containers will result in the application of the penalties set forth in Legislative Decree 103/2016.
To this end, FOA invites millers to review the detailed timelines and promptly adapt to these new provisions to ensure full compliance and business continuity. It also provides its members with support in applying the new rules, as well as an informational webinar.
